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英文书信的格式及范例  

2010-01-26 22:00:00|  分类: English |  标签: |举报 |字号 订阅

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英文书信的格式概述

1、信头(Heading)

指发信人的姓名(单位名称)、地址和日期,一般写在信纸的右上角。一般公函或商业信函的信纸上都印有单位或公司的名称、地址、电话号码等,因此就只需在信头下面的右边写上写信日期就可以了。

英文地址的写法与中文完全不同,地址的名称按从小到大的顺序:第一行写门牌号码和街名;第二行写县、市、省、州、邮编、国名;然后再写日期。标点符号一般在每一行的末尾都不用,但在每一行的之间,该用的还要用,例如在写日期的时候。

日期的写法,如1997年7月30日,英文为:July 30,1997(最为普遍); July 30th,1997;30th July,1997等。1997不可写成97。  

2、信内地址(Inside Address)

在一般的社交信中,信内收信人的地址通常省略,但是在公务信函中不能。将收信人的姓名、地址等写在信头日期下方的左角上,要求与对信头的要求一样,不必再写日期。  

3、称呼(Salutation)

是写信人对收信人的称呼用语。位置在信内地址下方一、二行的地方,从该行的顶格写起,在称呼后面一般用逗号(英国式),也可以用冒号(美国式)。

(1)写给亲人、亲戚和关系密切的朋友时,用Dear或My dear再加上表示亲属关系的称呼或直称其名(这里指名字,不是姓氏)。例如:My dear father,Dear Tom等。

(2)写给公务上的信函用Dear Madam,Dear Sir或Gentleman(Gentlemen)。注意:Dear纯属公务上往来的客气形式。Gentlemen总是以复数形式出现,前不加Dear,是Dear Sir的复数形式。

(3)写给收信人的信,也可用头衔、职位、职称、学位等再加姓氏或姓氏和名字。例如:Dear Prof. Tim Scales, Dear Dr.John Smith。  

4、正文(Body of the Letter)

位置在下面称呼语隔一行,是信的核心部分。因此要求正文层次分明、简单易懂。和中文信不同的是,正文中一般不用Hello!(你好!)

正文有缩进式和齐头式两种。每段书信第一行的第一个字母稍微向右缩进些,通常以五个字母为宜,每段第二行从左面顶格写起,这就是缩进式。

但美国人写信各段落往往不用缩进式,用齐头式,即每一行都从左面顶格写起。商务信件大都采用齐头式的写法。

 5、结束语(Complimentary Close)

在正文下面的一、二行处,从信纸的中间偏右处开始,第一个词开头要大写,句末用逗号。不同的对象,结束语的写法也不同。

(1)写给家人、亲戚,用Your loving grandfather,Lovingly yours,Lovingly等;

(2)写给熟人、朋友,用Yours cordially,Yours affectionately等;

(3)写业务信函用Truely yours(Yours truely),Faithfully yours(Yours faithfully)等;

(4)对上级、长辈用Yours obediently(Obediently yours),Yours respectfully(Respectfully yours)等。 

6、签名(Signature)

低于结束语一至二行,从信纸中间偏右的地方开始,在结束语的正下方,在签完名字的下面还要有用打字机打出的名字,以便识别。职务、职称可打在名字的下面。当然,写给亲朋好友的信,就不必再打了。  

7、附言(Postscript)

一封信写完了,突然又想起遗漏的事情,这时用P.S.表示,再写上遗漏的话即可,要长话短说。通常在信末签名下面几行的左方,应于正文齐头。

注意:在正式的信函中,应避免使用附言。  

8、附件(Enclosure)

信件如果有附件,可在信纸的左下角,注上Encl:或Enc:,例如:Encl:2 photos(内附两张照片)。如果福建附件不止一项,应写成Encl:或Encs。

我们有时可看到在称呼与正文之间有Re:或Subject:(事由)字样。一般在信纸的中间,也可与“称呼”对齐。还应在底下加横线,以引起读信人的注意,使收信人便于在读信之前就可了解信中的主要内容。事由一般在公务信函中使用,也可以省略。

 

英语书信范文十篇

 1. A Letter of Self-introduction

Dear Prof. Li,

I, the undersigned, am a senior in the Computer Science Department of Tsinghua University. I am applying for an MS degree under your guidance so that I write to you today for a further contact.

The reason for my application for the major — utilization of computer in farming — can be illustrated as follows. I belong to farmers. I am from the West. I was born and brought up in the countryside so that I intend to learn what can be used in the countryside.

After graduation, I want to make use of what I learn in university to make contribution to the development of my hometown, which is still one of the ten counties in poverty.

Best wishes to you!

          Sincerely Yours

2. A Letter of Suggestion

Dear Liu Qi,

I, the undersigned, am a senior in Peking University. The 2008 Beijing Olympic Games is coming in four years. After watching the 2004 Athens Olympic Games, I can not help writing to you.

First of all, here is my suggestion for the preparation work of the 2008 Beijing Olympic Games. The construction work of the sports building must be completed in time according to the contract. In Athens, the swimming stadium was not accomplished in time so that the event had to be held in the open air, which has brought negative effect on the performance of athletes. In one word, to protect the international image of China and ensure the Olympic competition, we must finish our preparation work well and in time.

Last but not least important, I want to express my wish to be a volunteer. In the first place, it is the duty of every Chinese to do his bit for the 2008 Olympic Games. In the second place, I have a good command of foreign languages. I can speak English, Russian, and Japanese. Therefore I can be a qualified volunteer.

I am looking forward to your reply

          Sincerely Yours

3. A Letter of Advice

Dear Freshmen,

I, the undersigned, am a senior in the Computer Science Department of Tsinghua University. I would like to say a few words to you, which I hope would be helpful to you.

To begin with, the change of ideas is of most importance for freshmen to adapt themselves to campus life. During the middle school days, we usually depend upon our teachers at school and parents at home.

However, the life and study on university campus features independence, which is essential to our psychological development. In my view, we had better always bear in mind the idea of independence.

What’s more, English learning is a must. On one hand, without CET 4 certificate, we can not get our degree when we graduate from university. On the other hand, when we hunt for job, English level is a deciding factor. Therefore, I do hope that all of you will have a good understanding of the necessity of learning English well.

Good Luck to you!

       Sincerely Yours

4. A Letter of Complaints

Dear Sales Manager,

I, the undersigned, am a senior in the Computer Science Department of Tsinghua University. I ordered a book which is entitled Practical Writing and Reading for NETEM by Wang Li on December 20th, 2004.

However after reading the book on January 10th, 2005, I found that it is a pirated one so that I write to you for complaint.

The book has brought me some negative effects. To begin with, much of my valuable time and energy have been wasted in reading the book since it is quite hard to identify many words in the book. What’s more, I have not benefited from reading the book since some of keys to the exercises are misprinted.

I would like to be informed whether you can refund me the money or change another book for me.

I am looking forward to your early reply.

      Sincerely Yours

5. A Letter of Thanks

Dear Teachers and Classmates,

First of all, please allow me to say ‘Thank you’ to all of you. It is very kind of you to spare your valuable time during the period of final examinations and come to see me.

Your visit has given me much confidence and power to overcome the illness. When I first came to the hospital, I really felt lonely and did not have enough courage and confidence to overcome the illness. Your visit has made me feel that I am not poor and lonely in the world and in fact I am living in a world of love, which has brought me much confidence and power to overcome the illness.

These days, my condition has been obviously improved due to the careful treatment offered by doctors and nurses. Doctors have told me that I will completely recover from illness in two weeks. I hope that I can see you earlier.

Again, special thanks go to all of you.

    Sincerely Yours

6. A Letter of Apology

Dear Prof. Wang,

First of all, please allow me to express my deep sorry for not being able to keep our appointment. I do know that this is very impolite and must have caused you much trouble.

I do reckon that at present any explanation is pale and futile. However I do not want you to misunderstand me. On my way to your office, an old lady suddenly fainted due to heart attack on the bus. I stopped a taxi and sent her into a nearby hospital. I stayed there until her son came, which spoiled our appointment.

I am aware that our appointment is of importance. I do hope that you would be kind enough to spare your valuable to meet me.

I am looking forward to hearing from you.

    Sincerely Yours

7. A Letter of Congratulation

Dear Huang Wei,

First of all, please allow me to express my sincere congratulation on your passing CET 4. The success is of great importance to you since without the Certificate you can not get degree when you graduate from university. Of course, the success can be attributed to your painstaking efforts and your spirit ‘Never say die’.

I would like to continue our exchanges on English learning. Because of China’s entry to WTO and Opening-up and Reform English will become more and more important to Chinese, especially to our modern university students. I dream of being able to communicate effectively with foreigners one day in the future.

Good Luck to you!

   Sincerely Yours

8. A Letter of Job Application

Dear Sir/Madam,

I am responding to your ad in the June 20th, 2005, issue of the Sunday Talent Journal for the position of production coordinator. I feel that my background in electronics and manufacturing will fit in well.

I will graduate from the Beijing Science & Technology University in June with a Bachelor of Science degree in Manufacturing Engineering. I have had extensive training on computers while at school. In my Production and Inventory class, I have learned about computerized production and material scheduling in a job shop environment.

I passed CET-6 in 2004. Not only do I pay much attention to improving my reading and listening skills, but I also keep practicing oral English.

I am looking forward to hearing from you. Would you please call me to set an interview? I can be reached at my resume address or by phoning (010) 2357-7980 after 4 p. m.

    Sincerely Yours

9. A Letter of Asking for Help

Dear Prof. Smith,

I, the undersigned, am a senior in the computer Science Department of Tsinghua University. At the moment, I am writing my graduation thesis and in urgent need of some reference materials so that I write to you for help.

The information on the application of computer among university students in North America is the material that I need. Most importantly, the relevant statistics and reports should cover the past two decades. And all the materials must be publications of national level.

Last but not least important, I would like to highlight the importance of the material to me. The material which I ask you for help will to a great extent decide the failure or success of my graduation thesis since the title of my thesis is the application of computers on campus both at home and abroad over the past two decades. I have failed to find relevant up-to-date and detailed materials in China.

Your help would be much appreciated and I am looking forward to your reply.

    Sincerely Yours

10. A Letter of Invitation

Dear Beckham,

First of all, please allow me to express my heartfelt invitation to you. Since the Spring Festival is coming shortly, I sincerely invite you to come to China and spend the holiday with me.

Spring Festival is of much importance to Chinese people. It has a long history and Chinese have attached much importance to the holiday. To be exact, the Spring Festival has been the most significant holiday. The Spring Festival is to Chinese what Christmas is to the Westerners.

If you come, I am going to accompany you to fairgrounds, where you can have a close look at some of the Chinese traditions.

I am looking forward to your reply.

    Sincerely Yours

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